Amela
WellMind Inc. — New platform launch story
ℹ︎To protect confidentiality, company names, project names, and system screenshots have been replaced with pseudonyms and mocks.

The foundation for health management — built in-house from scratch.

WellMind is a health-management platform that connects employee stress checks, online occupational-physician consultations, and HR organizational analysis on a single platform. It completes mandatory compliance for workplaces with 50+ employees through data, not paper.

Stress check, occupational-physician consultation, organizational analysis, and multi-tenant operations — the story of launching a new platform that satisfies all four pillars of health management at once, built in-house from scratch in 14 months.

Standard items
57 items
MHLW-compliant stress check
Multi-portal
4 portals
Employees, physicians, HR, and operators on one platform
Real-time linkage
Real-time
Real-time linkage: check → consultation → organizational analysis
Rollout
Multi-tenant
Scale across multiple companies
01
CLIENT
About the client

WellMind Inc. — one of Japan's leading drivers of health management.

WellMind Inc. is a provider of corporate health-management solutions. It supports end-to-end compliance with the mandatory stress-check program for workplaces with 50 or more workers — from participation, tabulation, and occupational-physician consultations to organizational analysis.

The core of the business is a design in which three parties with different roles — employees, physicians, and HR — each handle only the information they need, safely. As a multi-tenant SaaS supporting multiple companies on a single platform, it continuously delivers regulation-compliant services.

Mandatory for
50+ employees
Workplaces subject to the stress check
Role separation
4 roles
Employees, physicians, HR, and operators
Operation cycle
Once a year+
Automate recurring check operations
BUSINESS FLOW
01
Company distributes the check
Notify eligible employees to take the check once a year
02
Employee takes the check
57 MHLW-compliant items, on phone or PC
03
Automated tabulation and organizational analysis
Calculate personal results instantly, visualize by department
04
Online occupational-physician consultation
Secondary consultations by video, follow-up via clips
02
CHALLENGE
Design challenges to solve

Four structural requirements demanded of the platform.

None of these were technology-selection problems; they are business requirements tied directly to participation rate, privacy, consultation immediacy, and organizational visibility. A from-scratch build demanded a design that satisfied all of them at once.

The information each role needs is completely different
If permissions across employees, physicians, and HR are left ambiguous, even off-limits information gets exposed, eroding trust.
Participation rate ties directly to privacy concerns
If concerns that personal results could leak to HR remain, turnout drops and the program becomes toothless.
The distance from detection to consultation
Even when high-stress cases are detected, if scheduling a consultation takes time, the chance for early action is missed.
Relying on manual tabulation and analysis breaks down.
If check-data tabulation is done by hand, weeks of delay and individual dependence, blocking rollout.
03
ARCHITECTURE
The architecture we built together

The foundation of health management, engineered across four domains into a system that never stalls.

Role-based permission separation, privacy protection, real-time consultations, and automated organizational analysis — we built all four essential domains of health management in-house from scratch.

Amela
EXECUTION
14 months
Duration
90 man-months
Total effort
Domain ①
Multi-portal design
Challenge
Strictly separating the information and permissions visible to each role.
Solution
Four role-based portals on a single platform
Strictly separate the information visible to each role
Domain ②
Privacy protection
Challenge
Guaranteeing that personal results never leak to HR.
Solution
Personal results are viewable only by the individual and their physician
A permission design that gives HR only department aggregates
Domain ③
Real-time consultations
Challenge
Closing the gap between detection and consultation as much as possible.
Solution
Book an occupational-physician consultation from the results in one tap
Jump straight into an online consultation via Twilio.
Domain ④
Automated organizational analysis
Challenge
Automating tabulation and department analysis to enable rollout.
Solution
Auto-calculates individual and organizational scores the moment the check is taken.
Visualize stress by department on a dashboard.
TECH STACK
Frontend
React Ant Design i18next
Backend
NestJS Socket.io Twilio Bull/Redis
Infra & Data
MySQL MongoDB AWS
04
IMPACT
Value generated by the platform

WellMind Inc.'s health management accelerates.

This platform is not a technical metric; it continuously generates business outcomes such as early detection, help-seeking behavior, data-driven management, and rollout across companies.

A platform for early detection of poor health
Detects high stress the moment the check is taken and routes straight to a consultation.
A design that makes it safe to ask for help
A permission design that preserves anonymity encourages participation and help-seeking.
HR that can make decisions with data
Department-level organizational analysis informs health-management initiative priorities.
A platform that scales across multiple companies
A multi-tenant design delivers continuous regulation-compliant services.
🧑‍💼
STAKEHOLDER
Employee
Typically
Paper-based checks with no results returned, and hard to ask for help.
With WellMind
Take the check on your phone and see results instantly; book an occupational-physician consultation with one tap when needed.
Early detection and help-seeking behavior
🩺
STAKEHOLDER
Occupational physician & counselor
Typically
Cumbersome consultation scheduling, with no check data on hand.
With WellMind
Manage schedules in one place and view check results on the consultation screen.
Precise response within limited consultation time
📊
STAKEHOLDER
HR
Typically
Tabulation takes weeks, leaving the organization's mental-health status invisible.
With WellMind
Visualize stress by department in real time and track follow-up for high-stress cases.
Decide health-management initiatives with data
🏢
STAKEHOLDER
Operator (provider)
Typically
Each compliance cycle triggers bespoke development per company.
With WellMind
Scale across multiple companies as a multi-tenant SaaS.
Continuous regulation-compliant services
05
DEMO
Three scenarios

Experience WellMind through a live demo.