Healthcare & Nursing Care / Accounting Web
SeikyuGuard — Automated Nursing-Care Billing-Check Platform

Billing reconciliation once done by eye —auto-checked with 10+ rules. Toward zero rejections.

Carelink Co., Ltd. — For nursing-care billing across multiple facilities, cross-reconcile files such as the billing checklist, transmission data, and public-expense info, and automatically detect errors before submission to the NHIA. Scheduled runs for each deadline and auto alerts to unfinished facilities streamline billing company-wide.

10+
Automated reconciliation rules
Manual → rule-based automation
Several hundred sites
Unified multi-layer org management
Company-wide visibility of per-facility progress
0
NHIA rejections toward the target level
Detect mismatches before submission
Challenge
Before

Manually matching multiple files for every monthly billing deadline was massive and person-dependent, and mistakes in insured numbers and cost calculations led to NHIA rejections and payment delays.

  • Stop matching multiple files by hand and automate it
    Monthly matching, thousands of rows × manual
  • Detect mistakes before submission to eliminate rejections
    Each rejection delays payment by 2 months
  • Let HQ track each facility’s check progress
    Several hundred sites / progress invisible
  • Automatically remind unfinished facilities before the deadline
    Reminder emails sent manually
Solution
After

The rule engine auto-reconciles each uploaded file and instantly finds per-user mismatches; facilities get deadline-keeping operations via scheduled runs and auto alerts, and HQ gets visibility into every facility’s progress — optimizing billing for all three at once.

End-to-end flow: file import 〜 reconciliation 〜 mismatch detection 〜 NHIA submission Facility User Register files Import CSV/Excel Multiple formats Reconcile 10 rules Auto-validate Mismatch Report Error list Fix & confirm At facility Correct NHIA Submit billing Zero rejections Automated deadline ops & company-wide visibility Scheduled check run Auto-runs on the monthly deadline Auto-remind unfinished facilities Alert email delivery HQ dashboard Centralized view of all facilities Controls check operations with multi-layered Department/Group/Facility permissions
app.seikyuguard.example.jp/check
June 2024 OK 38 Check done Needs review 5 Mismatch found Unfinished 2 Deadline near Facility Check items Status OK Insured no. mismatch Review OK Cost not calculated Review Open OK Download error list Submit to NHIA
Check-results dashboard — auto-highlights per-facility progress and mismatched rows
Tech stack Laravel PHP MySQL AWS S3 SAML2 SSO
14months
84person-months
Considering adopting it at your company? → info@amela.vn