Security & Safety Web / Mobile
SecuFlow — Security staffing, payroll, billing & training, unified

Siloed Excel-and-paper workflows — from deployment to billing — into end-to-end unified management.

GuardCo Japan, Inc. — Merged the guards' site deployment, attendance, payroll/withholding, invoicing, and statutory training, previously run separately, onto a single web platform with zero downtime. Field staff clock in via smartphone QR; HQ eliminates double data entry.

10,000+
Monthly deployments managed in real time
Retired all Excel rosters
▲70%
Document prep effort (pay slips, invoices)
Auto-generated via DomPDF
0s
Downtime during migration
Zero-downtime migration from legacy
Challenge
Before

Rosters, attendance, payroll, billing, and statutory training were siloed across Excel and paper, causing frequent transcription errors, double data entry, and missed renewals — a bottleneck for both growth and compliance.

  • Track deployment rosters in real time
    Manual Excel / duplicate deployments, transcription errors
  • Eliminate double entry of payroll, withholding, and invoices
    Re-entered across separate Excel/paper ledgers
  • Prevent missed renewals of guards' statutory training and certifications
    Paper-based / compliance risk
  • Correctly handle the invoice system and reduced tax rate
    Tedious manual math / calculation errors
Solution
After

Deployment → on-site attendance (QR) → payroll (auto withholding) → billing (invoice-compliant) on one platform. Field guards clock in via smartphone QR; HQ generates document PDFs in one click. Statutory training and certification records are centrally managed, with expirations flagged automatically.

Unify deployment ~ attendance ~ payroll ~ billing on one platform HQ admin Roster, docs, setup Field guard Mobile QR clock-in Integrated ops SecuFlow core Laravel / AWS S3 Payroll & withholding Auto income-tax calc Invoices / invoicing Qualified invoice / reduced rate Training & certs Missed renewals auto-flagged Zero double entry — deployment data auto-syncs to payroll, billing & training Zero-downtime data migration from legacy (compare_db staged sync)
app.secuflow.example.jp/placement
Roster Site MonTueWedThuFri Site A ! Site B Site C On-site QR clock-in Attendance auto-syncs to payroll Clocked in Assigned Adjusting Unassigned (action needed)
Deployment dashboard — real-time visibility of site-by-day assignments; QR clock-ins sync to payroll automatically.
Tech stack Laravel PHP MySQL AWS S3 DomPDF QR code
14months
110person-mo.
Considering this for your company? → info@amela.vn