HR & Labor / Payroll SaaS Web
PayPilot — A new multinational payroll & HR platform build

Monthly Excel payroll, cut to 4 hours at full-company scaleSaaS platform.

Nihon Consulting Co., Ltd. — Starting from running payroll for about 5,000 employees across 3 domestic and overseas offices on Excel and email, we built a new-generation HR/payroll SaaS that unifies role-based pay templates, change-history management and multilingual support on one platform.

5,000 staff
Monthly payroll scope
Excel operations → SaaS platform
4 hours
Monthly payroll processing time
Was 3 days → -88%
3 languages
JP / EN / VI global support
3 overseas offices run together
Challenges
Before

The old process — running monthly payroll on Excel templates and email attachments — was threatening HR continuity through errors, deadline delays, lost history and the limits of supporting overseas offices.

  • We want to reliably complete monthly payroll on time
    Frequent Excel errors / 2 deadline delays per month
  • We want to be able to review the history of pay changes later
    History scattered in emails / hard to reference past years
  • We want central management of role-based pay templates
    20+ Excel-derived versions proliferating
  • We want overseas staff to be on the same payroll platform
    JP Excel only / 3 overseas offices run locally
Solution
After

A newly built new-generation HR/payroll SaaS unifying central template management, automatic change logging, a multilingual UI and per-department approval flows on one platform — delivering efficiency to HR, visibility to management and transparency to employees.

Monthly payroll cycle — Input ~ Calculate ~ Approve ~ Distribute HR Staff Operations & approval Employee 5,000 staff PayPilot Core Platform React + Django Pay template management Centralized by role/grade Change history Raises & bonuses auto-logged Multilingual/approval JP/EN/VI · by dept Monthly payroll cycle results 3 days → 4 hours All changes auto-logged 3 overseas offices run together
paypilot.example.jp/salary/board
JP/EN/VI May 2026 Employee Department Pay amount Status Sho Yamada Sales Division ¥438,000 Confirmed Misaki Hayashi Engineering ¥562,000 In approval Tan Wei Ming Singapore SGD 6,400 Confirmed Yukari Sato Customer ¥395,000 Editing Nguyễn Văn A Hanoi office VND 32M Confirmed May 2026 totals 5,000 staff / ¥2.18B Bulk approve 1 - 5 / 5,000 staff ‹ 1 2 3 ... 1000 ›
Payroll Board — Real-time approval of monthly pay for 5,000 staff
Tech stack React 18 Ant Design Django PostgreSQL/Redis i18n JP/EN/VI
8months
48person-months
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