GlobalWorks Inc. — Platform Build Story

ℹ︎ To protect confidentiality, company and project names and system images are replaced with pseudonyms and mock data.

Organization & HR management, built in-house from scratch.

OrgPilot is an org & HR management platform that unifies the business-unit to department to employee layers of large enterprises. It handles an HR master of around 10,000 people and an org structure of 24 departments.

Versioned org management, pre-transfer impact estimation, historical org reconstruction, and company-wide auth control — the story of building a platform that satisfies all four pillars of org management in-house from scratch, in 18 months.

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Unified

10,000+ staff

Cross-manage HR master data

Reorg rollout

Same day

Previously weeks of manual work

Transfer review effort

-70%

Streamlined by simulation

Company-wide SSO

Consolidated

Consolidated via built-in SAML2 IdP

orgpilot.example.jp

Org & time management

Now 2026/03

Platform Dev31 / 34 staff

Sales Dept. 124 / 26 staff

Transfer plan B · calculating3 staff / 2 depts

Platform Dev +2 · 96% filled / Sales 1 -1, backfill needed

Depts

197

Staff

Linked SP

CLIENT

About the client

GlobalWorks — a leading domestic HR services provider.

GlobalWorks Inc. is a large organization running multiple business units. With the business-unit to department to employee hierarchy in constant motion, it had to run fiscal-year turnovers, second-half reorgs, and frequent transfers accurately and fast.

HR and org data is core to the business; from audit and internal-control standpoints, you must precisely track when, which org, and how things changed. OrgPilot is the foundation that carries this org management.

HR master

10,000+

Employees under unified management

Org

24Depts

Business & department hierarchy

Linked

SSO-linked business systems

BUSINESS FLOW — Org management flow

①

Merge business units, departments, and employees into one master

②

Point-in-time snapshot

Time-version org state as snapshots

③

Transfer simulation

Estimate staffing impact before finalizing

④

Finalize reorg & reflect to SSO

Push permissions company-wide the instant an order takes effect

CHALLENGE

Design challenges to solve

Four structural requirements the platform had to meet.

None were tech-stack choices — each was a business requirement tied to operational load, internal control, and decision speed. Building from scratch let us design them to hold simultaneously.

Org data scattered by department

Managed per department in Excel, versions proliferate with each reorg, and a single consistent company-wide org chart disappears.

Transfer impact invisible beforehand

Staff by gut feel, and over-capacity or understaffing in specific departments only surfaces after the order takes effect, disrupting the frontline.

Cannot reconstruct past orgs

Without time-versioned management, even if asked for "the org and headcount as of a past point in time" for an audit, you cannot trace it back accurately.

IDs & permissions scattered across business systems

Centralize auth the wrong way, and every joiner/leaver means manually updating each system — so missed deletions become security risks.

ARCHITECTURE

Architecture built together

Org management, rebuilt as an "unstoppable platform" across four domains.

Org & HR master data, point-in-time snapshots, transfer simulation, and company-wide auth — we built all four domains in-house from scratch with GlobalWorks. Each can evolve independently.

EXECUTION

18 mo

Duration

48 p-mo

Total effort

Domain 1

Org & HR master data

Challenge

Need to merge business units, departments, and employees into one consistent master

✓

Solution

Unified HR master

Unify hierarchy, titles, and employment types so the whole company shares one org chart

Domain 2

Point-in-time snapshot

Challenge

Need to accurately retain and reproduce org state across past, present, and future

✓

Solution

Version all entities

Snapshot orgs, departments, employees, and assignments by point in time

Domain 3

Transfer simulation

Challenge

Need to quantitatively estimate staffing-change impact before the order takes effect

✓

Solution

Staffing simulator

Drag-and-drop staffing to instantly estimate headcount and fill rate, warning on over-capacity

Domain 4

Company-wide auth & permissions

Challenge

Need to consolidate scattered IDs and centrally control permissions

✓

Solution

Built-in SAML2 IdP

Company-wide SSO with role x permission control; on departure, revoke from all SPs instantly

FRONTEND

Nuxt.js EElement UI

Tailwind CSS

BACKEND

Laravel

PHP PLaravel Passport

INFRA & AUTH

MySQL

Redis 🔐SAML 2.0 (IdP)

IMPACT

Value the platform delivers

The "unstoppable org operations" of GlobalWorks accelerate.

This platform isn't a technical metric — it continuously generates business outcomes: reorg speed, optimal staffing, control, and decision quality.

A platform that reflects reorgs same-day

Lock the reorg as a version and roll it out company-wide on the spot.

Design that supports optimal staffing

Visualize headcount caps and fill rates to prevent staffing imbalance before it happens.

Design that maximizes control

Reconstruct past orgs and instantly revoke permissions — balancing audit and security.

Focus on decisions

See the full org history in data and focus on org-design decisions.

STAKEHOLDER

HR Dept.

Org operations owner

In general

Easily takes weeks of manual Excel work per reorg

✓

At GlobalWorks

Reflect reorgs same-day with time-versioned management

📈

Shorter reorg lead time

End fiscal-year turnover chaos

STAKEHOLDER

Dept. Manager

Frontline staffing owner

In general

Staffing impact is invisible; decisions lean on intuition

✓

At GlobalWorks

Visualize fill rate with the simulator

📈

Optimal staffing realized

Prevent uneven frontline workload

STAKEHOLDER

IT Dept.

Auth & control owner

In general

every joiner/leaver means manually updating each system

✓

At GlobalWorks

Centrally control and instantly revoke permissions via SSO + IdP

📈

Balance control and efficiency

Improve security and cut ops effort

STAKEHOLDER

Management

Org-design decision-maker

In general

Org evolution over time is hard to see

✓

At GlobalWorks

See the full org history at a glance via snapshots

📈

Data-driven org design

Higher decision quality

Organization & HR management, built in-house from scratch.

GlobalWorks — a leading domestic HR services provider.

Four structural requirements the platform had to meet.

Org management, rebuilt as an "unstoppable platform" across four domains.

The "unstoppable org operations" of GlobalWorks accelerate.

Experience OrgPilot in a live demo.