Amela
CareerBridge Co., Ltd. — Platform Build Story
ℹ︎ For confidentiality, company names, project names, and system images have been replaced with pseudonyms and mockups.

Hiring-interview matching and scheduling, built in-house from scratch.

HireLoop is a hiring-interview matching and scheduling platform connecting companies and job seekers. It unifies everything from candidate management to interview scheduling, selection, documents, and notifications onto a single screen.

Back-and-forth scheduling, a black-boxed selection process, scattered documents, and heavy operational load — the story of launching a brand-new platform, built in-house from scratch in 8 months, that satisfies all four axes a hiring interview demands at once.

See the build story Try the demo See overview
Interview-scheduling back-and-forth
-80%
The candidate books a slot right away
Selection progress
Unified mgmt
Shared across company, job seeker, and operations
Application · Interview · Documents
Online complete
Zero email/phone back-and-forth
The operations we unify
3 parties
Company / Job Seeker / Operations CMS
01
CLIENT
About the client

CareerBridge Co., Ltd. — one of Japan's leading players driving the HR and recruiting space.

CareerBridge Co., Ltd. runs a recruiting-support service that connects companies and job seekers. It supports mid-career and year-round hiring for companies across multiple industries, shaping the experience from application through interview and selection.

The interview sits at the heart of the business. As the moment a company evaluates a candidate and a job seeker understands the workplace, interview quality and speed decide whether a match succeeds. That is exactly why we chose to build a dedicated, interview-centric platform in-house.

7 industries+
Industries served
3 parties
Company · Job Seeker · Operations
Nationwide
Online application support
The business flow the platform supports
STEP 01
📝
Online application
Job seeker applies to a role
STEP 02
👥
Candidate mgmt · slot offering
Company offers a slot
STEP 03
📅
Book a slot · hold the interview
Candidate selects a slot
STEP 04
✅
Selection · auto-notification
Progress sharing and notifications
02
CHALLENGE
Design challenges to solve

The four structural requirements the platform had to meet.

None of these are technology-selection issues; they are business requirements tied directly to hiring efficiency, candidate experience, selection transparency, and operational load. Building anew from scratch demanded a design that satisfies them all at once.

If interview scheduling stalls in email and phone back-and-forth, scheduling effort and lost opportunities pile up
For each candidate, days of back-and-forth arise, and top talent slips to rival firms. A design that completes scheduling within the system was essential.
When selection status lives only in the recruiter's head, progress turns into a black box
Without centralized management of each candidate's selection status, missed follow-ups and duplicate contact occur. A design that shares state across everyone was needed.
When resumes and work-history documents are exchanged in scattered ways, document management grows unwieldy
If documents are handled as email attachments, loss and version drift occur. A data design that bundles applications, interviews, and documents in one place was required.
Leaving company-account review and plan management to manual work swells the operational load
If account review and plan upgrades are run manually, operations get strained. A design that consolidates review and master data in the CMS was indispensable.
03
ARCHITECTURE
The architecture we built together

Turning hiring interviews into a never-stalling scheduling foundation across four domains.

Together with CareerBridge, we built four domains — candidate management, interview scheduling, document management, and an operations CMS — in-house from scratch. Schedule-free interview setup, a fully online application experience, and streamlined review and master-data management are bundled into a single platform.

Amela
EXECUTION
8 months
Duration
36 person-months
Total effort
Domain ①
Candidate management
✕
Challenge
The need to manage selection status centrally and filter quickly by job type and status
✓
Solution
Selection-status management + filtering
The candidate list and detail views are linked — match score and document status grasped on one screen too.
Domain ②
Interview scheduling
✕
Challenge
A mechanism where the candidate picks a slot and the company confirms it — with no email back-and-forth — was needed
✓
Solution
Interview-slot calendar + confirmation flow
Slot offered → candidate selects → company confirms → automatic notification, all completed on-screen.
Domain ③
Documents · notifications
✕
Challenge
The need to bundle resumes and work-history documents with the application and notify automatically at each milestone
✓
Solution
Document upload + auto-notification
Template notifications are sent automatically at each application, interview, and selection milestone.
Domain ④
Operations CMS
✕
Challenge
The need to consolidate company-account review, plan management, and master-data operations in one place
✓
Solution
Review queue + master-data CMS
Plan-upgrade review, industry master data, and notification templates operated by role-based permissions.
Frontend
React A Ant Design Q React Query
Backend
Laravel PHP
Data
MySQL
04
IMPACT
The value the platform creates

CareerBridge's "hiring speed" accelerates.

This foundation continuously delivers business outcomes — less scheduling effort, a transparent selection process, and a better candidate experience — rather than technical metrics.

A design that minimizes scheduling back-and-forth
The candidate simply picks a slot and the company confirms it — freeing time once spent on scheduling back-and-forth for the selection itself.
A foundation for sharing selection progress with everyone
Candidate, interview, and selection status is shared across the company, job seeker, and operations team — preventing missed follow-ups and duplicate contact.
A fully online application experience
Application, interview booking, and document submission all completed online — curbing job-seeker drop-off and raising the quality of the candidate pool.
A design that lets the team focus on operations
Review and master-data management are consolidated into the CMS — cutting manual work and freeing people for service improvement and support.
🏢
STAKEHOLDER
Company / Recruiter
✕
With other services, interview scheduling tends to devolve into email back-and-forth
✓
At CareerBridge
Just offer a slot and confirm the candidate's choice
📈
Scheduling effort -80%
Hiring speed improves
🙋
STAKEHOLDER
Job seeker
✕
With other services, applicants tend to drop off while waiting for contact after applying
✓
At CareerBridge
Application, interview booking, and document submission completed online
📈
Fully online
Better candidate experience
🛡️
STAKEHOLDER
Operations / CMS
✕
With other services, review and master-data management tend to stay manual
✓
At CareerBridge
Review queue and master-data management consolidated by role-based permissions
📈
Reduced operational load
Free people up for improvement
05
DEMO
Three scenarios

Experience HireLoop through a live, working demo.