Amela
HelpMate, Inc. — Platform build story
For confidentiality, company names, project names, and system images are replaced with pseudonyms and mock data.

Housekeeping matching, built in-house from scratch.

HelpMate optimally matches customers who want housekeeping help with skilled helpers by skill and area — a matching platform integrating real-time chat, identity verification, and billing.

Optimal matching, real-time interaction, identity verification, and secure payments — the four pillars of trusted matching, built in-house from scratch in 12 months. A new-platform launch story.

HELPERS
Thousands+
Registered helpers
MATCH
Skill × Area
Station-based optimal match
CHAT
Real-time
Schedule via chat
SECURE
eKYC Verified
Trust through verification
HHelpMateHelper
CleaningShinjuku
● Verified
★4.9
CleaningCooking
Send offer
01
CLIENT
About the client

A leading name in daily-life support: 'HelpMate'.

HelpMate, Inc. runs a matching business for housekeeping and domestic help, connecting skilled helpers to diverse needs — cleaning, cooking, childcare, and elderly care.

Beyond simple staffing referrals, it integrates optimal matching by skill and area (station), real-time chat, identity verification, and payments — building a business model that delivers trust and efficiency to both customers and helpers.

Registered helpers
Thousands+
Registered customers
Thousands+
Match rate
88%
BUSINESS FLOW
STEP 01
Search by criteria
Find by skill & area (station)
STEP 02
Optimal matching
Choose by ratings & track record
STEP 03
Coordinate via chat
Exchange schedule & criteria
STEP 04
Completion & billing
Invoice from attendance records
02
CHALLENGE
Design challenges to solve

Four structural requirements for the platform.

None were technology choices — they were business requirements tied directly to conversion, satisfaction, and trust. Building from scratch demanded a design that satisfied all of them at once.

Optimal matching
Without filtering by skill and area, you won't meet the right person.
Real-time interaction
When communication is fragmented, users drop off during scheduling.
Identity verification
Without a verification mechanism, anxiety about the other party remains.
Attendance & billing
When records and billing are manual, operations become complex.
03
ARCHITECTURE
Architecture we built together

Matching, evolved into a 'trusted platform' across four domains.

We built four domains in-house from scratch: optimal matching, real-time chat, identity verification, and attendance-based billing.

Amela
EXECUTION
12 months
Duration
72 person-months
Total effort
Domain ①
Optimal matching
Challenge
Need to find the best person by skill & area.
Solution
Skill × Area (station) matching
Filter by ratings & track record.
Domain ②
Real-time interaction
Challenge
Need to smoothly coordinate schedule & criteria.
Solution
Real-time chat
Instant exchange via WebSocket.
Domain ③
Identity verification
Challenge
Need a mechanism for safe transactions.
Solution
Identity verification via eKYC
Verified badge for screened helpers.
Domain ④
Attendance & billing
Challenge
Need to automate from records to billing.
Solution
Invoicing from attendance records
Auto-issued as PDF.
Frontend
ReactUmiJSAnt Design
Backend
LaravelOAuth / Passport
Infra & Comms
MySQLWebSocket
04
IMPACT
Value the platform creates

HelpMate's 'trusted matching' accelerates.

This foundation isn't a technical metric — it continuously drives business outcomes like conversion, satisfaction, and trust.

A foundation for connection
Designed to optimally match by skill & area and maximize conversion.
Design that prevents drop-off
Smoothly advance to conversion via real-time interaction.
Mechanisms that support trust
Identity verification lets both parties transact with confidence.
A platform that lightens operations
Automate from attendance to billing, minimizing operations.
STAKEHOLDER
Customer
The requester
Generally
Hard to find someone trustworthy.
With HelpMate
Optimal match by skill & area, identity verified.
Business impact
Request with confidence
STAKEHOLDER
Helper
Service provider
Generally
Finding and coordinating work takes effort.
With HelpMate
Receive offers and coordinate efficiently via chat.
Business impact
Higher utilization
STAKEHOLDER
Operator
Platform
Generally
Matching, verification, and billing are siloed.
With HelpMate
Managed on one unified platform.
Business impact
Less operational effort
STAKEHOLDER
Management
Business owner
Generally
Low trust limits repeat business.
With HelpMate
Trust assured through verification and ratings.
Business impact
Match rate 88%
05
DEMO
Three scenarios

Experience HelpMate through a live demo.