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Logistics & transport / construction Mobile app / admin console
HaulPilot — haulage, vehicle & project cost management

Paper reports and Excel cost management — towards a haulage platform that finishes on one phone in the field

Minato Transport Service Co., Ltd. — For each materials-haulage or waste project, vehicles, materials and expenses are recorded on mobile: no entry burden for the field, full visibility of project cost and utilisation for management.

100+ units
Vehicles & machines managed
Utilisation, fuel and depreciation unified
Real time
Field reports reflected instantly
Mobile entry, no retyping back at the office
-70%
Back-office effort on reports and tallies
An end to running on paper and Excel
Challenge
Before

Every project generated vehicles, materials, waste and expenses, yet the field ran on paper reports and management on scattered spreadsheets. Retyping after returning to the office doubled the work, project cost and utilisation stayed hidden until the monthly close, and decisions came late.

  • We want haulage records and reports captured on a phone in the field
    Retyping after returning doubles the work
  • We want utilisation, fuel and depreciation managed in one place per vehicle
    A spreadsheet per vehicle, scattered
  • We want materials, waste and expenses costed per project
    Project profit unknown until the close
  • We want revenue and cost known in real time
    Decisions wait for the monthly tally
Solution
After

Field drivers record reports, haulage and photos in a mobile app. The API brings projects, vehicles, materials, waste, expenses and depreciation together, and dashboards show project cost, utilisation and revenue in real time.

Field drivers Administrators Business API Project & vehicle management Materials & waste Expenses & depreciation Project cost Profit made visible Vehicle utilisation Depreciation Revenue Dashboard Field entry → cost and revenue visible instantly
Field report app
Today’s haulage report Project XX Construction, Site A Vehicle 10 t dump truck Trips 4 runs Items hauled Spoil / debris Send and done In the field Entry finished on the spot into cost Reflected instantly
Mobile field report (haulage record, photos)
Tech stack React Native Node.js Express TypeORM MySQL
9 months
80 man-months
Interested in something similar? info@amela.vn