Internal DX & workflow Web / admin console
FlowGate — the workflow platform digitising everything from request to approval

Requests on paper and in Excel — Everything from request to approval, digitised. Bulk approval and the accounting hand-off keep approval work moving.

a company planning a request-and-approval workflow — Templates for expense, allowance and subsidy requests, bulk and delegated approval, deadline alerts and a CSV accounting hand-off, built from scratch with SSO.

Paperless
Request to approval, digitised
No circulation or stamps needed
Bulk approval
High volumes handled together
Delegated approval & deadline alerts
CSV hand-off
Expense and allowance data exported automatically
No transcription into accounting
Challenge
Before

Paper and Excel requests took time going round for stamps, and approving a flood of them one by one was a heavy load. Nobody could see where things were stuck, and expense data was transcribed into accounting by hand.

  • We want paper and Excel requests digitised
    Circulation and stamps take time
  • We want to approve high volumes efficiently
    One at a time is a heavy load for approvers
  • Approval status and deadlines are invisible
    Where it is stuck is unknown
  • We want expense and allowance data fed to accounting
    Manual transcription brings errors and effort
Solution
After

Easy template-based submission for requesters, bulk approval, delegation and deadline alerts for approvers, master data and CSV export for administrators — an approval workflow serving all three.

Request, approval and the accounting hand-off on one platform (SSO enabled) Requesters Create a request Approvers Approve together Workflow Engine Approval route management Request templates Expenses, allowances, subsidies Approval flow Bulk, delegation, deadlines Expenses & CSV hand-off Exported to accounting automatically No more paper circulation — approvals keep moving, all the way to accounting Request → approval → totals → accounting, on one platform
app.flowgate.example.jp/approvals
Bulk approval (3) Awaiting approval 5 Approved Send back Expense claims ¥42,800 Sales dept. / Tanaka Awaiting approval Allowance requests ¥15,000 Engineering dept. / Sato Due soon Subsidies ¥80,000 Delegate / Suzuki → Yamada Awaiting approval Request Section manager 3Department head Accounting Approve selection together Send back
Approval inbox — expense, allowance and subsidy requests listed with their routes; tick to approve in bulk or send back
Tech stack React TypeScript Ant Design Laravel AWS
10 months
60 man-months
Interested in something similar? → info@amela.vn