FlowGate is a request-and-approval workflow that digitises expense, allowance and subsidy requests and processes them along their approval routes. It offers bulk and delegated approval, deadline alerts and a CSV hand-off to accounting, and the whole company can use it through SSO.
Paperless requests, more efficient approval work and an automated accounting hand-off — the axes a never-stalling approval mechanism needs, built in-house from scratch in 10 months. This is the story of that launch.
Digitising the many requests that arise daily inside the company — expenses, allowances, subsidies, leave — and processing them accurately along their approval routes: that is the internal transformation they are pursuing. Keeping multi-department, multi-level approval moving is where the value starts.
Turning request work that relied on paper circulation and stamps into something that flows as data is the core of it. The whole company signs in securely through SSO, bulk and delegated approval lighten the load on approvers, and expense data goes to accounting as CSV — a foundation where approvals never stall.
None of these were questions of technology choice; they were business problems tied directly to operating speed, the load on approvers and the accuracy of the accounting hand-off. A design satisfying all of them across many departments at once was needed.
Relying on circulation and stamps, Processing falls behind, and forms get lost or left half-filled.
Working through a flood of requests one by one, Approval becomes the bottleneck, and work backs up.
When you cannot see where it is stuck, Backlogs go unnoticed, , and deadlines get missed.
Manual transcription Errors and effort. Approved data should pass straight to accounting.
Request templates, approval flow, notifications and deadlines, and the accounting hand-off — the four areas approvals need in order not to stall, built in-house from scratch on React and Laravel. Together with the client we delivered a design the whole company can use securely through SSO, and that lightens the load on approvers.
We want every kind of request digitised in one format.
Templates for expenses, allowances, subsidies and leave
With line-item entry, anyone submits correctly.
We want to approve high volumes efficiently.
Multi-level approval routes + bulk and delegated approval
Lighten the approvers' load and keep work moving.
We want to prevent backlogs and missed deadlines.
Visible approval status + deadline alerts
Where it is stuck is clear at a glance.
We want to end manual transcription into accounting and scattered sign-in management.
CSV export of approved data + SSO sign-in
No transcription in the accounting hand-off, and safe company-wide use.
React
TypeScript
Ant Design
Redux Toolkit
Laravel
PHP
SSAML2 SSO
AWS
Redis
EExcel / CSV export
This foundation continuously produces business outcomes — faster request processing, a lighter load on approvers and an accurate accounting hand-off — rather than technical metrics.
No more circulation or stamps, and requests move faster.
Bulk and delegated approval keep even high volumes moving.
Visible approval status and deadline alerts make a stall obvious.
Approved data exports as CSV, removing transcription errors and effort.
Fill in a paper form, then wait for circulation and stamps.
Submit from a template and follow the progress.
Requests are processed straight away
Handling a flood of requests one by one is a heavy load.
Bulk and delegated approval get through them quickly.
The approval bottleneck disappears
Approved data is transcribed into accounting by hand.
A CSV export feeds accounting directly.
Transcription errors and effort fall
Request status is invisible, and internal control tends to depend on individuals.
The approval history remains, and SSO keeps operation under control.
Governance is strengthened
A request list filtered by status → request detail with its approval route → approve or send back.
Launch demoPick an expense, allowance, subsidy or leave template, fill in the line items and submit. The total is calculated automatically.
Launch demoTick off the requests awaiting approval and approve them together; the list status updates immediately.
Launch demo